ARTICLE I NAME The name of the club is the Fox Chapel Area Newcomers Club. ARTICLE II PURPOSE The purpose of the club is to extend a friendly welcome to new people moving into the area and to help them get acquainted through meetings and a variety of activities. ARTICLE III GENERAL MEETING 1. Meetings will be held September through May on the second Friday of the month at Christ Church Fox Chapel, 630 Squaw Run Road East, unless otherwise designated. 2. An Installation Luncheon will serve as the May General Meeting. The date, time and location will be designated by the Advisor, who is responsible for the planning of the Luncheon. If the Advisor is unable to fulfill this obligation, another member of the Executive Board will be designated to play the Luncheon.
ARTICLE IV MEMBERSHIP 1. ELIGIBILITY: To be eligible to join the club, a prospective member must have moved into the Fox Chapel Area School District fewer than 7 (seven) years prior to joining. One who moves into surrounding school districts that do not have a newcomer organization may join at the discretion of the Executive Board. Additionally, one who moves into surrounding school districts and are recommended by an existing member in good standing will be eligible for membership. Former members may request reinstatement of membership by a written letter to the Executive Board for consideration. 2. ACTIVE MEMBERSHIP: Active membership is not valid until dues are paid by deadline (see Article V). Members are invited to continue membership for as long as they pay their dues and remain members in good standing. If extenuating circumstances exist, a cancelled membership may be reinstated by request to the Executive Board. 3. PROSPECTIVE MEMBERSHIP: Prospective members are permitted to attend two (2) events in any combination of General Meetings and/or activities before deciding whether they wish to join.
ARTICLE V DUES 1. DUES: Active member dues shall be determined annually by the Executive Board and are payable by May 31st of the new calendar year. Only personal checks, cash or online payments will be accepted. Dues are not refundable. 2. REINSTATEMENT: Dues not paid by October 1st will incur a reinstatement fee as determined by the Executive Board. Members who haven’t paid by October 1st may not appear in the directory for that year. Each subsequent month late with dues payment will earn further fees as determined by the Executive Board until December 31st, upon which your membership will be terminated. Prospective members are exempt from this fee structure.
3. TERMINATION OF MEMBERSHIP: Dues and any reinstatement fees must be paid by December 31st or membership will be terminated. 4. PARTIAL DUES: Prospective members who join the Club between January 1st and March 31st will pay prorated dues. Prospective members joining after March 31st will pay full dues with membership extending through the following year.
ARTICLE VI EXECUTIVE BOARD, OFFICERS, AND STANDING COMMITTEES 1. EXECUTIVE BOARD: Every year there will be five (5) Executive Board Meetings and two (2) Executive Board/Standing Committee Meetings. Attendance is required. Job descriptions shall be kept with the Standing Rules and updated yearly by the Executive Board. a. OFFICERS: The Officers shall be the President, Vice President, Recording Secretary and Treasurer. b. EXECUTIVE BOARD: The Executive Board shall consist of the Officers, Advisor, Social Chair, Communications Chair, and Membership Chair. 2. STANDING COMMITTEES: The Standing Committees are: Community Liaison, Publicity, Global Links, Holiday Outreach, Holiday Luncheon, Book Club, Moms and Tots, Movie Matinee, Ladies’ Day Out, Ladies’ Night Out, Hospitality, and Babysitting, Corresponding Secretary, and Newsletter. Standing Committee Chairs are required to attend both of the Executive Board/Standing Committee Meetings. Job descriptions shall be kept with the Standing Rules and updated yearly.
3. NEW STANDING COMMITTEES: Members may suggest additional committees to the President. New committee suggestions are subject to Executive Board approval.
ARTICLE VII NOMINATIONS, ELECTIONS, TERMS, AND VACANCIES 1. NOMINATING COMMITTEE: The Nominating Committee shall consist of the President, Vice President, Membership Chair, two (2) members appointed by the President, and a minimum of two (2) volunteers from the membership-at-large at the January General Meeting. If no one volunteers, the President may ask for and appoint the appropriate number of members. Approval of the Nominating Committee shall take place at the February General Meeting. The Nominating Committee shall provide a slate of Officers, select members of the Executive Board, and select the Standing Committee Chairs. The current President will serve as Chair of the Nominating Committee in a non-voting capacity. The President for the coming year will be selected from the Executive Board whenever possible. 2. NOMINATING PROCEDURES: All nominations must be submitted in writing to the Nominating Committee on or before the March General Meeting. 3. BUDGET COMMITTEE: The Budget Committee shall meet annually during the summer and shall consist of the President, Vice President, Advisor, outgoing and incoming Treasurers, and two (2) members-at-large. They shall prepare the following year’s budget to be presented at the initial Executive Board/Standing Committee Meeting. Upon approval by the Executive Board, the budget shall be presented at the September General Meeting. 4. ELECTIONS: The slate of Officers shall be presented at the April General Meeting and/or in writing to every member at least two weeks before the May General Meeting. Nominations for an alternate slate of Officers may be made from the floor at said meeting, provided consent from the nominee has been obtained and the Nominating Committee has been notified 48 hours in advance. A majority of members in attendance at the May General Meeting shall elect the officers. 5. TERMS: The new Officers shall be installed at the Installation Luncheon and shall serve for one year. No officer shall be elected to two full terms in succession in the same office without Executive Board approval. If a member is unable to fulfill their obligations, the Executive Board will consider the seat vacated. 6. VACANCIES: Any vacancies shall be filled by the President, subject to the approval of the Executive Board. The office of President, if vacated, shall be filled by the Vice President, and a new Vice President shall be appointed by the Executive Board. A majority vote of attending members will ratify the new placements at the next General Meeting.
ARTICLE VIII RESTRICTIONS 1. No club member is permitted to collect or hold money without Executive Board approval. Exceptions include the Treasurer and Membership Chair. Event chairs may hold funds until the conclusion of their event. All funds must be given to the Treasurer no later than one week after the event. All checks must be made payable to Fox Chapel Area Newcomers Club or to an organization hosting an activity or event. Checks should not be payable to individual members. Payment for activities or events may be in the form of check, cash, or online payment. 2. The sale of tickets and any solicitations must be club-sponsored and approved. 3. Members who wish to have announcements made at the General Meeting(s) must contact the President at least one day prior to the General Meeting(s). The President will handle these announcements. Any member who has a non-club community communication can post it at the General Meetings and it can be included in the Newsletter under the Community Section, both with prior approval from the President. 4. Members planning activities are required to contact the President for approval of event and scheduling. 5. The club directory, group email list, and website are solely for communications directly related to Newcomers activities or events. No means of solicitation are permitted. Sending unsolicited information to the membership is not allowed. Any member doing so shall be subject to loss of membership. 6. Those holding reservations for any Club function are obliged to fulfill their commitment. No refunds will be given after deadlines. Prior to the deadline, money will be refunded. If money is not collected prior to an event or activity for which a reservation has been made, payment will still be required for any expenses incurred as a result of the reservation. Only the chair of the event is FCANC authorized to make contact with the management of the establishment of club hosting the event.
ARTICLE IX PARLIAMENTARY AUTHORITY The rules in Robert’s Rules of Order shall govern the club in all cases, consistent with these Bylaws.
ARTICLE X CHANGES TO THE BYLAWS 1. REVIEW: A committee appointed by the President shall review the Bylaws at least every other year. This committee shall consist of the Chair (to be the Advisor, when possible), the President, Vice President, a member of the previous Bylaws Review Committee (when possible), and four (4) active members. Suggestions for the proposed changes may be presented in writing to the Review Committee by any active member. 2. CHANGES: Changes proposed by the Bylaw Review Committee shall be presented to the Executive Board for approval. Notice of these changes shall be printed in the Newsletter or emailed to the membership and voted on by the members at the following meeting. Adoption of these changes requires a two-thirds (⅔) vote of those members present at the General Meeting.
Revised: 1991, 1993, 1995, 1997, 2001, 2003, 2005, 2007, 2009, 2011, 2013, 2014, 2018 Reviewed: 1990, 1991, 1993, 1995, 1997, 1999, 2001, 2003, 2005, 2007, 2009, 2011, 2013, 2014, 2018 Bylaw Review Committee 2018: Emily Rabbitt, Chair; Elizabeth Klamut, Susan Littwin, Susan Adams, Robin McDonnell, Christine Falcon, Kim Calvacante